Editorial Policies

Focus and Scope

The Evidence Based Information Systems Journal is an open-access, peer-reviewed journal devoted to the evidence base for the design, development, adoption, implementation and use of information systems.

Aims

The Journal aims to:

  • Support practitioners, researchers and academics
  • Provide evidence to support decision-making in ICT adoption / implementation scenarios
  • Publish research that adds to the contextual understanding of ICT in use
  • Support the research impact agenda

Benefits

The Journal will provide:

  • An open access journal plus evidence repository – for all
  • Access to a rigorous publication venue for empirical studies and syntheses of empirical data – for writers
  • Access to high quality resources, with clear findings to take away – for readers
  • The opportunity to integrate evidence-based practice (EBP) into information systems education – for academics and students
  • The opportunity to discuss and reflect on the evidence - for thinkers

Coverage

The Journal covers the whole diversity of information and communication technologies and systems, and the wide diversity of context in which they are used, e.g. organisations, services, personal. Certain disciplines are particularly associated with this area, e.g. information systems, library, information and communication management, archives and records management. However, submissions from other disciplines and from system designers, managers and users are welcomed.

Audience

The Journal’s key audience is: academics, practitioners, professionals and students in the fields of information systems, library, information and communication management, archives and records management. Executive managers, system managers, system users and system designers/developers.

Types of articles

The nature of the articles included in the Journal is the reporting of evidence from new research or from re-analysis/synthesis of existing evidence from the literature or previous research. Except for this proviso, contributions from different perspectives are encouraged.

The Journal publishes the following types of articles:

  • Research paper
  • Data paper
  • Case study
  • Case example
  • Systematic literature review
  • Evidence summary
  • Conceptual/theoretical paper on evidence based practice in information systems
  • tudent paper
  • Publication review
  • News and views

The Journal excludes supplier product reviews and product advertisements, and theoretical papers on information systems topics.

 

Section Policies

Articles

Checked Open Submissions Checked Indexed Checked Peer Reviewed
 

Peer Review Process

Each paper is received by the Editor who checks it fits the journal's scope. If it meets the journal’s scope a request is then sent to an appropriate member of the Reviewers Panel asking if they will review the article. All types of articles are peer-reviewed except for 'publication reviews' and 'news and views'. The members of the Reviewers Panel comprise experts in the information systems / information sciences field. The expert reviewers are volunteers and are approved by the Editorial Team. Each reviewer writes a brief summary of their areas of expertise and the topics they are happy to review. These summaries enable the Editor to select a reviewer with expertise in the topic covered by a specific submitted article.

The reviewer produces a report on the article and recommends if the article should be: 'accepted with minor changes'; 'accepted with major changes'; 'rejected'. If recommended for acceptance, the authors need to address the reviewer’s comments and make required amendments. The Editor, with advice from the Editorial Team if necessary, assesses the authors’ revisions against the original reviewer's comments. If the reviewer has agreed to see the revised article, then it is sent to them for their opinion on the amendments. The Editor reserves the right to refuse publication if these responses/amendments are not adequate.

Open refereeing is encouraged. The review (anonymous or attributed at the choice of the reviewer) plus the authors’ responses will be published with the article. After publication, additional comments can be made by readers of the article, and such post-publication discussion as well as social tagging is encouraged.

 

 

Publication Frequency

There will be one volume per year. Individual items will be published as soon as they are ready, by adding them to the "current" volume's Table of Contents.

 

Open Access Policy

This journal provides immediate open access to its content on the principle that making research freely available to the public supports a greater global exchange of knowledge.

 

EBIS Journal Association Constitution

1) Name

The name of the Group shall be the EBIS Journal Association

2) Nature of the Association

The Association is setup as a not-for-profit, unincorporated association of information systems/information sciences academics and practitioners.

3) Aim

The aim of the Association shall be to run the Evidence-Based Information Systems (EBIS) Journal. The EBIS Journal shall be an open-access, peer-reviewed journal devoted to the evidence base for the design, development, adoption, implementation and use of information systems.

4) Powers

In order to achieve its aim the Association may:

  • Raise money
  • Open bank accounts
  • Acquire and run buildings
  • Take out insurance
  • Employ staff
  • Organise courses and events
  • Work with similar Groups and exchange information and advice with them
  • Do anything that is lawful which will help it to fulfil its aim. 

5) Membership

a) Membership of the Association shall be open to any individual over eighteen without regards to disability, political or religious affiliation, race, sex or sexual orientation, and to any organisation on behalf of their members or staff, who is:

  • interested in helping the Association to achieve its aim
  • willing to abide by the rules of the Association
  • willing to pay any subscription agreed by the Management Committee.

b) Such membership is on a non-voting basis.

c) Membership of the Association provides for free submission of articles to the EBIS Journal. The types of membership, and their associated fees and number of free submissions, shall be agreed by the Management Committee annually and published on the journal website.

d) The membership of any member may be terminated for good reason by the Management Committee provided that the member concerned shall have the right to be heard by the Management Committee before a final decision is made. The individual member or organisational representative may be accompanied by a friend or colleague at this hearing.

6) Management

a) The Association shall be administered by a Management Committee comprising the Editors-in-Chief, the Managing Editor and a representative of UKAIS (UK Academy for Information Systems).

b) The Officers of the Management Committee shall be the Chairperson, the Treasurer and the Secretary, appointed by the Management Committee.

c) The Management Committee may co-opt onto the Committee up to three individuals, in an advisory and non-voting capacity, that it feels will help to fulfil the aim of the Association.

d) The Management Committee shall meet at least two times a year, either in person or via video conference.

e) At least three Management Committee members must be present for a Management Committee meeting to take place.

f) Voting at Management Committee meetings shall be by a show of hands. If there is a tied vote then the Chairperson shall have a second vote.

g) The Management Committee shall have the power to remove any member of the Committee for good and proper reason.

h) The Management Committee may appoint any other individual as a Committee member to fill a vacancy.

i) The Management Committee may appoint any other individual to fill a vacancy in the Editors-in-Chief or the Managing Editor position.

7) The Duties of the Officers

a) The duties of the Chairperson shall be to:

  • Chair meetings of the Management Committee and the Association
  • represent the Association at functions/meetings that the Association has been invited to
  • act as the spokesperson of the Association when necessary.

b) The duties of the Secretary shall be to:

  • keep a membership list
  • prepare in consultation with the Chairperson the agenda for meetings of the Management Committee and the Association
  • take and keep minutes of all meetings
  • collect and keep any relevant correspondence or information, and circulate this within the Association as applicable.

c) The duties of the Treasurer shall be to:

  • supervise the financial affairs of the Association
  • keep proper accounts that show all monies received and paid out by the Association.

8) Finance

a) The Association shall be run as a not-for-profit body.

b) Funding for the Association shall be obtained from grant applications, individual and organisational subscriptions, article submission charges and crowd funding.

c) All monies received by or on behalf of the Association shall be applied to further the aim of the Association and for no other purpose.

d) Any bank accounts opened for the Association shall be in the name of the Association.

e) Any cheques issued shall be signed by the Treasurer and one other nominated member of the Management Committee.

f)  The Association shall ensure that its accounts are audited or independently examined every year.

g) The Association may pay reasonable out of pocket expenses including travel, childcare and meal costs to Management Committee members.

9) Annual General Meeting

a) The Association shall hold an Annual General Meeting (AGM).

b) All members shall be given at least one month’s notice of the AGM and shall be entitled to attend and present issues for discussion but not to vote. Issues for discussion shall be sent to the Association Secretary in writing fourteen days before the AGM.

c) The business of the AGM shall include:

  • receiving a report from the Chairperson on the Association’s activities over the year
  • receiving a report from the Treasurer on the finances of the Association
  • considering any other matter as may be decided

d) At least five members, other than the Management Committee, must be present for the Annual General Meeting and any other General Meeting to take place

10) Special General Meeting

A Special General Meeting may be called by the Management Committee, or by three members, to discuss an urgent matter. The Secretary shall give all members fourteen days notice of any Special General Meeting together with notice of the business to be discussed.

11) Alterations to the Constitution

Any changes to this Constitution must be agreed by voting at any Management Committee meeting.

12) Dissolution.

The Association may be wound up at any time if agreed by two-thirds of the Management Committee. In the event of winding up, any assets remaining after all debts have been paid shall be given to another Association with a similar aim.